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Members may apply to their Dean/Director for promotion. Applications and supporting dossiers, as per Article 12.2, must be received by 1 October to be considered that year. Within two (2) working days, the Dean/Director shall inform the Department of each member who has applied for promotion. By 15 October, Deans/Directors shall send the names of all applicants to the Chair of the University Promotions Committee. Applicants may withdraw their applications at any time.
Applicants shall prepare dossiers documenting their academic and professional records in terms of the qualifications by rank outlined in Article 8. It is the applicant's responsibility to see that the dossier includes all information to be considered. All information on which promotions recommendations and decisions are to be based, including substance and sources, shall be added to the dossier. No anonymous or unverified material will be admitted for consideration or added to a dossier. The applicant shall be notified of all additions to the dossier. Departments and Deans/Directors can only add new information to the dossier, other than their recommendations (as required in Article 12.3), with agreement of the applicant. The contents of this dossier shall be available for inspection by the Department, the Dean/Director, the University Promotions Committee, and the President at the appropriate stages of deliberation. Applicants have the right to request, in writing, to the Dean/Director that material be removed from their dossier. Any disputes between the member and the Dean/Director on the removal of material from the member's dossier will be referred to the Joint Administrative Committee for resolution. Applicants have the right to inspect their dossier at any point, and to rebut any item. The applicant's additions to the dossier are restricted to rebuttals at any stage of the proceedings, changes in status or clarification - but not content - of extant materials included when the dossier was originally submitted. The contents of the original dossier must be itemized by the applicant. Once it has been submitted, the applicant's Dean/Director is responsible for maintaining the dossier and informing the applicant of any additions. All additions to the dossier, including sources and dates of such additions, must also be itemized by the Dean/Director.
For the duration of the University Promotions Committee deliberations, the applicant's dossier shall be housed in the office of the Dean of the Faculty of the Chair of the University Promotions Committee. For the duration of the President's deliberations, the applicant's dossier shall be housed in the office of the President. For the duration of the University Promotion Appeals Committee deliberations, the applicant's dossier shall be housed in the office of the Vice-President. At each stage of the process, the office responsible for the dossier will ensure that Committee members and the applicant have convenient, secure, and unprejudiced access to the dossier.
Members of an applicant's Department, excluding the Dean/Director and those members elected or appointed to the University's Promotions Committee and/or the Promotions Appeals Committee, shall meet with the applicant before 15 October, and shall formulate recommendations based upon the relevant sections of this Collective Agreement. The Department's recommendations will be sent to the Dean/Director and to the Chair of the University Promotions Committee by 1 November, with copies to the applicant. Departmental recommendations, which shall include written reasons, shall be signed by each member of the Department who voted in favour of the recommendation, with the exception of the applicant (and members elected or appointed to the University Promotions Committee or the Promotions Appeals Committee). Abstentions or dissenting viewpoints will be supported by written reasons which must be substantive and clearly related to the qualifications by rank and criteria for promotion and sufficiently specific to enable the applicant to know the basis for the recommendation.
In the case of applicants who are not members of a Department composed of at least three (3) members, the Dean/Director, in consultation with the applicant, shall designate a "non-Departmental Committee", excluding members elected or appointed to the University's Promotions Committee or the Promotions Appeals Committee, consisting of at least three (3) members whose discipline areas are as closely related to the applicant's as possible. Applicants will be permitted two (2) vetoes in this selection process.
Applicants shall meet with their Dean/Director before 7 November. A copy of the Dean's/Director's recommendation will be sent to the applicant and to the Chair of the University Promotions Committee by 15 November. The Dean's/Director's recommendation shall be supported by written reasons which must be substantive and clearly related to the qualifications by rank and criteria for promotion and sufficiently specific to enable the applicant to know the basis for the recommendation.
By 1 October, a University Promotions Committee shall be struck consisting of:
Applicants for promotion may not serve on the Committee.
A quorum at all meetings will consist of six (6) members, plus the Chairperson.
Decisions on recommendations will be reached by simple majority in an open recorded vote, with the Chair voting only in the event of a tie. Committee members shall absent themselves from discussion and voting when applicants for whom they have prepared recommendations are considered.
The Committee may request to meet with applicants, their designate(s), or with anyone who has submitted recommendations. Deans/Directors who have prepared recommendations must appear before the Committee if requested. The applicant may appear before the University Promotions Committee, and may be accompanied by advisors/spokespersons. The applicant shall be informed of when witnesses are to appear before the University Promotions Committee, and shall have the right to be present, and to question evidence presented. The applicant also has the right to call witnesses. The applicant may enlist the aid of the Union or CAUT. Nothing in this Article shall be construed as requiring a member to appear before the Committee.
Minutes of proceedings, the names of witnesses heard, and copies of evidence received, shall be available to members of the Committee and to the applicant.
The Committee's recommendations will normally be sent to the President by 15 December, with copies to applicants, Departments, Deans/Directors, and the Union.
The Committee's recommendations, signed by those members who voted in favour of the recommendation, as well as any abstentions or dissenting viewpoints, shall be supported by written reasons which must be substantive and clearly related to qualifications by rank and criteria for promotion, and be sufficiently specific to enable the applicant to know the basis for the recommendation.
For promotion to Assistant or Associate Professor, excellence in one of teaching, scholarship/research or service to the University and community may compensate for achievements short of that specified in Articles 8.2 and 8.4 in one of the other criteria. For promotion to Professor, excellence in teaching attainment and scholarship/research may compensate for lesser achievement in service to the University and to the Community. Similarly, excellence in scholarship/research and service to the University and to the Community may compensate for lesser achievement in teaching attainment. External references (Article 8.3) are required for consideration of promotion to the rank of Professor. It is understood that there must be some demonstrated activity and accomplishment in the area for which compensation is being claimed.
For promotion to Professional Associate II or III, excellence in one of professional experience, professional attainment or service to the University and to the Community may compensate for achievement short of that specified in Article 8.5 in one of the other criteria. For promotion to Professional Associate IV, excellence in professional experience and professional attainment may compensate for lesser achievement in service to the University and to the Community. Similarly, excellence in professional attainment and service to the University and to the community may compensate for lesser achievement in professional experience. External references (Article 8.3) are required for consideration of promotion to the rank of Professional Associate IV. It is understood that there must be some demonstrated activity and accomplishment in the area for which compensation is being claimed.
For members who have, for extended periods of time, accepted and performed duties of primarily administrative nature, a clear record of excellence in service to the University Community may compensate for less extensive achievement in teaching attainment and scholarship (or, for Professional Associates, " research in the discipline"). Such compensation applies to the quantity, but not the quality, of achievement in these areas (i.e., quality standards must be maintained). This Clause is not applicable to promotion to ranks of Professor and Professional Associate IV.
These appeal procedures replace grievance and arbitration (Article 6) for Promotions procedures and decisions. The decision of the Promotion Appeals Committee shall be final and binding on both Parties and the applicant. The Promotion Appeals Committee is an Arbitration Board under the Manitoba Labour Relations Act.
Applicants denied promotion may appeal to the Promotions Appeals Committee within ten (10) working days of notification. A copy of the appeal, specifying the grounds on which it is based, shall be sent to the Chair of the Promotions Committee and the President.
By 1 October, a Promotion Appeals Committee shall be struck composed of one (1) member of the Associate Professor or Professor (or equivalent) rank appointed by the Union, a Dean/Director or tenured member or the Senate representative on the Board of Governors appointed by the President, and a Chairperson chosen by the first two (2) from among Brandon University's Professors and Professional Associate IVs. If the first two (2) cannot agree upon a Chairperson within one (1) week, he/she shall be chosen by random selection by the Joint Administrative Committee from among the Professors and Professional Associate IVs, with each party having three (3) exclusions. Members of the Promotion Committee and applicants for promotion cannot serve on the Promotion Appeals Committee. Members of the Promotion Appeals Committee may not have participated within the past eighteen (18) months in the preparation of recommendations for applicants whose appeals are to be reviewed.
If the member appointed by BUFA, the member appointed by the President, or the Chair selected by the other two members, or any combination thereof, is subsequently unable to serve, then those members of the Appeals Committee that have already been chosen shall remain in place. The member(s) unable to serve shall be replaced utilizing the same process as the appointment of the original member(s).
The Promotion Appeals Committee shall utilize the procedures set out by the Manitoba Labour Relations Act, and shall begin to hear appeals within one (1) week of their being entered, and shall normally make its decision within one (1) month of hearing an appeal. Witnesses shall give sworn testimony and are subject to cross-examination. Decisions shall be sent to the President for implementation, with copies to the appellants, Departments, the Chair of the University Promotions Committee, Deans/Directors, and the Union.
If the Promotion Appeals Committee finds in favour of the appellant, and if the appeal was on the grounds:
Reasonable costs associated with promotions and promotion appeals procedures will be borne by the Employer. Transcription services during meetings will not be provided.